Physician Expenses

Eligible expenses are the same for both the Urgent and Respite Locum Tenens Programs.


Expense Timeline

  • Expense claims must be submitted within six months of their assignment end date. Claims not submitted within this timeframe will not be eligible for reimbursement.
  • Funds will be deposited up to 4-6 weeks from the date an expense claim is received.

Receipt Requirements

  • Original itemized receipts in the name of the locum physician including proof of payment, date of service, and vendor information must be sent to HFO MRA with a completed Specialist Locum Physician Expense form.
  • Copies of credit card vouchers are not acceptable receipts. Please do not submit photocopies of receipts or receipts by fax.


  • Travel expenses including travel sessionals/honorarium will be applicable to the following modes of transportation: personal vehicle, rental car, commercial bus, commercial train, and commercial airlines. Excluded modes of transportation include, but are not limited to, non-commercial, privately owned, chartered or leased aircraft and recreational vehicles (snowmobile, boat, bicycle, etc).
  • Airfare is based on economy class fare (e.g., Air Canada: Tango and Flex only, Porter: Firm and Flexible only).
  • A maximum of $1500 (incl. taxes) may be reimbursed for out-of-province economy class return flights. One-way out-of-province flights may be prorated to half the maximum amount (i.e. $750).
  • Rental of a compact car and gasoline (with original receipts) covered.
  • The kilometre rate for use of a personal vehicle is 41¢/km.


  • Single-occupancy standard room rate accommodations covered.
  • Private stays with family, friends or colleagues are encouraged. $30 per night for gratuitous lodging expenses is allowed. No receipt is required. Please include note on Expense Form if claiming gratuitous lodging.

Non-allowable Expenses:

Non-allowable expenses include, but are not limited to the following:

  • Meals.
  • Travel outside of Ontario (to and from the province).
  • CMPA insurance (required to join the program).
  • Costs to obtain a Certificate of Registration to practise medicine in Ontario.
  • Personal telephone charges.
  • Additional costs related to family travel/unrelated to required locum assignment travel.
  • Flight/Travel Insurance.
  • Mail/postage costs.

Find a locum: HFOJobs

For additional potential opportunities, contact the Northern Specialist Locum Programs.


Contact Us

Toll-Free Tel: 1-800-596-4046 ext. 3
Local Tel: 416-862-2200 ext. 3
Toll-Free Fax: 1-866-535-2694
Local Fax: 416-874-4075